What Does administrative system Mean
The set of components that interact with each other and are interrelated is called a system . Administrative , for its part, is that linked to administration (the act of administering: organizing or managing resources).
In its broadest sense, an administrative system is a network or a process scheme whose purpose is to promote the fulfillment of the objectives of an organization. The system aims for the resources of the organization in question to be managed efficiently.
Every administrative system determines a series of procedures that must be respected by the members of a company when making decisions . This complex network is integrated into the very structure of the company and allows each step taken by any of its members to point towards the same ends.
The manual of an administrative system should include the responsibilities and roles that correspond to each position within the organization and each administrative unit. It is important to highlight that the existence of a system like this greatly benefits the operation of a company, and considerably facilitates tasks such as audits, as well as the control of the work of each employee.
Various types of administrative system are recognized, some of which are as follows:
* abstract : is the one that is composed of concepts such as philosophical doctrines, numbers or languages;
* concrete : it is opposed to the previous one, since this administrative system consists of machines, equipment or any tangible component;
* Operational : it has the objective of generating reports, in addition to carrying out the information processing , which is usually repetitive;
* manager : the data he manages does not go through a selection process or is modified in any way;
* informativeThis is the type of administrative system that is crucial when making decisions that are consistent with the objectives set by the company in the first place. Broadly speaking, it is in charge of data processing and report production.
At present, the notion of administrative system usually refers to the computer program that has various applications to manage the facets of a company. The intention of this type of software is to centralize administrative tasks in the same computer system that allows to save time and increase work efficiency.
An administrative system, in this sense, usually has different modules . Each module allows you to complete a different task: make an invoice , issue a receipt , organize the agenda , record income and expenses of a balance , control inventory or stock , etc.
Let's see with an example how a company can work with an administrative system. Suppose a company that sells household appliances receives an order from a customer who wants to purchase a blender . In the company's administrative system, an employee will register the purchase, issue the invoice and schedule the shipment of the product. Automatically, the administrative system will generate an alert in the agenda so that said shipment is completed and, once it is registered, it will reduce one unit of the product from the inventory. When the client receives his order and pays for it, the cancellation of the debt and the deposit of the money will be recorded in the administrative system.
Depending on the budget of each company, there are two options when acquiring an administrative system: hiring a developer to program it from scratch, taking into account the specific needs of the company; take advantage of one of the many packages on the market. If you prefer this last option, you can in turn choose one of the several free alternatives or pay a monthly fee to access a more powerful and complete system.